Eastern New Mexico Natural Gas Association Inc Resolution No. 2024-03

STATE OF
NEW MEXICO
EASTERN
NEW
MEXICO NATURAL GAS ASSOCIATION, INC.
SPECIAL DISTRICT
RESOLUTION NO. 2024-03
WHEREAS, the Governing Body of Eastern New Mexico Natural Gas Association, Inc., met in regular session on January 22, 2024, at 7:30 p.m. as required by law; and
WHEREAS, Section 10-15-l(B) of the Open Meetings Act (NMSA 1978, Sections 10-15-1to -4) states that, except as may be otherwise provided in the Constitution or the provisions of the Open Meetings Act, all meetings of a quorum of members of any board, council, commission, administrative adjudicatory body or other policymaking body of any state or local public agency held for the purpose of formulating public policy, discussing public business or for the purpose of taking any action within the authority of or the delegated authority of such body, are declared to be public meetings open to the public at all times; and
WHEREAS, any meetings subject to the Open Meetings Act at which the discussion or adoption of any proposed resolution, rule, regulation or formal action occurs shall be held only after reasonable notice to the public; and
WHEREAS, Section 10-15-l(D) of the Open Meetings Act requires the Governing Body of Eastern New Mexico Natural Gas Association, Inc., to determine annually what constitutes reasonable notice of its public meeting;
NOW, THEREFORE, BE IT RESOLVED by the Governing Body of Eastern New Mexico Natural Gas Association, Inc., that:
1. All meetings shall be held at the office of Eastern New Mexico Natural Gas Association, Inc., in Fort Sumner, New Mexico at 7:30 p.m. or as indicated in the meeting notice.
2. Unless otherwise specified, regular meetings shall be held on the 3rd Monday in the months of January, April, May, July and October. The agenda will be available at least seventy-two hours prior to the meetings. Notice of any other regular meetings will be given ten days in advance of the meeting date. The notice shall indicate how a copy of the agenda may be obtained.
3. Special meetings may be called by the Chairman, President or a majority of the members upon three days notice. The notice shall include an agenda for the meeting or information on how members of the public may obtain a copy of the agenda. The agenda shall be available to the public at least seventy-two hours before any special meeting.
4. Emergency meetings will be called only under unforeseen circumstances that demand immediate action to protect the health, safety and property of citizens or to protect the public body from substantial financial loss. The Governing Body of Eastern New Mexico Natural Gas Association, Inc., will avoid emergency meetings whenever possible. Emergency meetings may be called by the Chairman, President or a majority of the members upon a seventy-two-hour notice, unless threat of personal injury or property damage requires less notice. The notice for all emergency meetings shall include an agenda for the meeting or information on how the public may obtain a copy of the agenda.
5. For the purpose of regular meetings described in paragraph 2 of this resolution, notice requirements are met if notice of the date, time, place and agenda is placed in newspapers of general circulation, which have made a written request for notice of public meetings.
6. For the purposes of special meetings and emergency meetings described in paragraphs 3 and 4 of this resolution, notice requirements are met if notice of the date, time, place and agenda is provided to newspapers of general circulation and posted in the offices of Eastern New Mexico Natural Gas Association, Inc., Eastern New Mexico Natural Gas Association, Inc., shall also provide telephone notice to those broadcast stations licensed by the Federal Communications Commission and newspapers of general circulation that have made a written request for notice of public meetings.
7. In addition to the information specified above, all notices shall include the following language:
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Eastern New Mexico Natural Gas Association, Inc., at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact Eastern New Mexico Natural Gas Association, Inc., if a summary or other type of accessible format is needed.
8. The Governing Body of Eastern New Mexico Natural Gas Association, Inc. may close a meeting to the public only if the subject matter of such discussion or action is excepted from the open meeting requirement under Section 10-15-l(H) of the Open Meetings Act.
9.
(a) If any meeting is closed during an open meeting, such closure shall be approved by a majority vote of a quorum of the Governing Body of Eastern New Mexico Natural Gas Association, Inc., taken during the open meeting. The authority for the closed meeting and the subjects to be discussed shall be stated with reasonable specificity in the motion to close and the vote of each individual member on the motion to close shall be recorded in the minutes. Only those subjects specified in the motion may be discussed in the closed meeting.
(b) If a closed meeting is conducted when the Governing Body of Eastern New Mexico Natural Gas Association, Inc., is not in an open meeting, the closed meeting shall not be held until public notice, appropriate under the circumstances, stating the specific provision of law authorizing the closed meeting and the subjects to be discussed with reasonable specificity, Is given to the members and to the general public.
(c) Following completion of any closed meeting, the minutes of the open meeting that was closed, or the minutes of the next open meeting if the closed was separately scheduled, shall state whether the matters discussed in the closed meeting were limited only to those specified in the motion or notice for closure.
(d) Except as provided in Section 10-15-l(H) of the Open Meeting Act, any action taken as a result of discussions in a closed meeting shall be made by vote of the Governing Body of Eastern New Mexico Natural Gas Association, Act. in an open public meeting.
Passed by the Governing Body of Eastern New Mexico Natural Gas Association, Inc. this 22nd day of January 2024.
GOVERNING BODY OF EASTERN NEW MEXICO NATURAL GAS ASSOCIATION, INC.
/s/ Barry Green, Executive Officer.
Published in the De Baca County News on February 15, 2023.